Hookem Statue

Chapter Chartering Process

The chapter chartering process is a yearly requirement for existing chapters to update their chapter information with Texas Exes. All chapter chartering requirements must also be completed in order to form a new chapter. A chapter must be chartered in order to award scholarships. 

To renew as a Chartered chapter with the Texas Exes, the following forms must be completed annually by June 1:

  • Charter Agreement Form: This form is given to the Texas Exes Board of Directors to be approved for charter.

  • Officer Report: A minimum of four individuals in the required positions must maintain current Texas Exes membership. Required positions for a chapter to complete the charter process include:
    President
    President-Elect
    Treasurer
    Membership Chair
    For a complete list of chapter leader job descriptions, click here
  • Financial Statement: This lists income sources and expense categories for the previous year; the local balance held indicates operations funding for the group and scholarship awards to be made in the upcoming academic year. All chapters that take in funds, chartered or non-chartered, are required to submit a financial report. 
  • Charter by-laws: (Only if current by-laws are not on file with the Texas Exes) Must be signed by 10 current Texas Exes members. This remains on file and is resubmitted only when amendments have been made, but all groups to be chartered need to use this document as a starting point; it establishes the "leadership year" as July 1- June 30.

Complete Chartering Documents Here

To renew as a Non-chartered chapter with the Texas Exes, the following forms must be completed annually by June 1:

  • Non-chartered Agreement Form: This form is signed by one person who will serve as the Key Contact of the chapter and must maintain current Texas Exes membership. 
  • Finacial Agreement:  This lists income sources and expense categories for the previous year; the local balance held indicates operations funding for the group. All chapters that take in funds, chartered or non-chartered, are required to submit a financial report. 

Complete Non-Chartered Documents Here